Tips for Hosts and Guests
Hey there! It’s been a while since my last post—life has been busy with work and personal stuff, but I’m back and ready to chat about RSVPs. Let’s dive into the essentials: how to make the requests clear, how to collect responses, and what to do when people don’t reply.
When Requesting RSVPs, Make it Clear
First, let’s talk about invitations. Recently, we received an invitation addressed only to my partner. I thought, “Oh, just you’re invited.” But he said, “No, you’re invited too.” Here’s the thing: if my name isn’t on the invitation, it’s safe to assume I’m not invited. There was no mention of “plus one” or any indication that I should be there. To avoid confusion, make sure your invitations clearly state who’s invited.
Tips for Clear Invitations
- Use RSVP Cards: Include a section on your RSVP cards that says “___ of ___ attending,” so guests know exactly how many people the invitation covers. For example, “___ of 2” or “___ of 6.”
- Address Invitations Correctly: If you intend for someone to bring a guest, write “and guest” or list both names on the envelope.
- If you are going to only use RSVP cards, be sure to send a self-addressed, STAMPED envelope. The one my partner received was only using RSVP cards but they did not put a stamp on the return envelope. If you want to make it easy for someone to RSVP, put a stamp on the return envelope!
- Utilize Online Features: If you’re using a website like The Knot, make sure to use its RSVP feature. Guests can see who is included in the invitation and reply accordingly.
Dealing with Non-Responders
Many people assume that if they’re close to you, they don’t need to RSVP because “you know they’ll be there.” This isn’t always true. Anything could come up, like a work trip or a planned vacation. Always RSVP to help the host plan accurately. Nowadays, with catering costs being so high, having to account for extra meals due to unclear RSVPs can be expensive.
What to Do if Guests Don’t RSVP
There’s a viral post about a woman who publicly announced that the RSVP deadline had passed, saying, “Sorry, you won’t be able to make it.” While some people agree with this approach, others don’t. Here are your options:
- Set Firm Deadlines: Be clear that if they haven’t RSVPed by the deadline, they can’t attend.
- Post on social media: A short post that says you’d love to have everyone attend and ask them to please RSVP.
- Reach Out Personally: Although it requires extra effort, you or your partner can contact those who haven’t responded. It might save you money by getting a firm answer on their attendance.
Unexpected things happen, like family emergencies, and sometimes guests can’t make it last minute. While you can’t plan for everything, having a clear RSVP process helps make your event as stress-free as possible.
Remember, less is more
~ Melissa
